Employee Guide

Clock in/out, request leave, view schedules, and manage your profile

Clock In/Out

Recording your work hours is simple with HourGlass. Here's how it works:

Clock In

When you arrive at work, open HourGlass and tap the "Clock In" button. Make sure you're within the office GPS zone.

Clock Out

When leaving work, tap "Clock Out" to record your departure time. Your hours are automatically calculated.

💡 Tip: If you're having trouble clocking in, check that location services are enabled on your device and you're within the office zone.

GPS Requirements

Your company may require you to be within a certain distance of the office to clock in. This is configured by your administrator and typically ranges from 50 to 500 meters.

Your Dashboard

Your personal dashboard shows:

  • Today's Status: Whether you're clocked in or out
  • Hours This Week: Your total worked hours
  • Upcoming Schedule: Your next shifts
  • Leave Balance: Remaining vacation and sick days
  • Recent Activity: Your latest clock events

View Your Schedule

Check your work schedule from the Schedule page:

  • View weekly or monthly calendar
  • See your assigned shifts with start/end times
  • View breaks scheduled during shifts
  • See colleagues who are on shift with you

Shift Notifications

You'll receive reminders before your shifts:

  • 24 hours before: Upcoming shift reminder
  • 1 hour before: Shift starting soon

Request Leave

Need time off? Here's how to request leave:

  1. Go to the Leave page
  2. Click "New Request"
  3. Select the leave type (vacation, sick, etc.)
  4. Choose your start and end dates
  5. Add an optional note for your manager
  6. Submit the request

Request Status

  • Pending: Waiting for manager approval
  • Approved: Your time off is confirmed
  • Rejected: Request was denied (check comments)
💡 Tip: Submit leave requests as early as possible to give your manager time to arrange coverage.

Profile Settings

Update your personal information from the Profile page:

  • Photo: Upload a profile picture
  • Contact Info: Phone number, emergency contact
  • Password: Change your login password
  • Language: Choose your preferred language
  • Theme: Switch between light and dark mode

Notifications

Stay informed with HourGlass notifications:

  • Shift reminders and changes
  • Leave request updates
  • Schedule modifications
  • Company announcements

Notification Preferences

Control how you receive notifications in Settings:

  • Push notifications on mobile
  • Email notifications
  • In-app notifications
💡 Right to Disconnect: HourGlass respects quiet hours. You won't receive work notifications outside of configured hours (typically 8 PM - 8 AM).
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